Prompts that help small nonprofit teams raise money, thank donors, recruit volunteers and report impact, without a big communications staff.
Works in ChatGPT, Claude, Google Gemini and other chatbots.
Copy any prompt into ChatGPT, Claude or Gemini and replace each [BRACKETED] item with your organization's details: mission, programs, real numbers and real stories. AI writes best when you feed it your actual impact data, so paste it in rather than asking it to guess. One honest warning: a chatbot will happily invent statistics, outcomes or quotes, and that can damage donor trust or break grant rules. Only use figures you can back up, and check funder requirements yourself. Do not paste donor giving histories, client case notes or anything that identifies the people you serve; change names and details in stories unless you have written consent.
For year end or campaign appeals.
Write a one page fundraising appeal for [ORGANIZATION NAME], which [MISSION]. Center it on one story, with details changed or used with consent: [STORY]. Include a clear problem, what a gift does [GIFT LEVELS AND WHAT THEY FUND], a specific ask, and a deadline [DEADLINE]. Warm, direct, and under 400 words. Use only the facts I provide.
Within 48 hours of a gift.
Write a thank you letter to a donor who gave [GIFT TYPE] (such as a first gift or a monthly gift) to [ORGANIZATION NAME]. Tell them what their support helps make possible [SPECIFIC IMPACT], include one short real moment from our work [MOMENT], and do not ask for more money. Under 200 words, signed by [SIGNER NAME AND TITLE].
Before a giving day or 24 hour campaign.
Write a four email series for our giving day on [DATE] for [ORGANIZATION NAME]. Goal: [GOAL]. Matching gift if any: [MATCH DETAILS]. Include a save the date, a morning launch, a midday progress update with placeholders for the totals, and a final hours push. Each under 150 words with subject lines.
To build predictable recurring revenue.
Write an email inviting current donors of [ORGANIZATION NAME] to become monthly donors. Explain what steady monthly support allows us to do [WHAT IT ENABLES], give three monthly amounts with what each helps fund [AMOUNTS AND IMPACT], and make the ask clear with a link [DONATION LINK]. Under 220 words.
To win back lapsed donors.
Write a short, warm email to donors who gave to [ORGANIZATION NAME] before but not in the last [TIME PERIOD]. Share one update about what has happened since [UPDATE], thank them for past support, and invite them back with a gentle ask [ASK]. No guilt, under 150 words.
Before cultivation and ask meetings.
Help me prepare for a meeting with a potential major donor interested in [PROGRAM AREA]. Based on these public notes about their interests [PUBLIC INTERESTS], write an agenda, five open questions to learn what matters to them, a two minute pitch for [PROGRAM], and how to make the ask for [ASK AMOUNT] if the moment is right.
When seeking local business sponsors.
Write a sponsorship request letter to [BUSINESS NAME] for our [EVENT NAME] on [DATE]. Include who attends [AUDIENCE], sponsorship levels and benefits [LEVELS], how the event supports our mission, and a response deadline. Professional and under 300 words. Keep the benefits realistic and do not promise attendance numbers I have not given you.
As a first draft for grant applications.
Draft a need statement for a grant to fund [PROGRAM] at [ORGANIZATION NAME]. Use only these facts and sources I have: [PASTE DATA AND SOURCES]. Explain the problem, who is affected in [COMMUNITY], what happens without action, and why our approach fits. Stay within [WORD LIMIT] words and mark any sentence that needs a citation.
When a funder asks for a logic model or outcomes.
Turn this program description into clear goals, measurable objectives and expected outcomes for a grant proposal: [PASTE PROGRAM DESCRIPTION]. Use a simple table with objective, activity, measure and timeline. Make every objective realistic for a team of [TEAM SIZE] and a budget of [BUDGET].
When reusing proposals for new funders.
Here are a funder's application questions and word limits: [PASTE QUESTIONS]. Here is our existing proposal text: [PASTE TEXT]. Match our content to each question, rewrite it to fit the limits, and list any question our text does not answer so I can write it. Do not add new claims or numbers.
At grant reporting time.
Write a grant report narrative for [FUNDER NAME] covering [REPORTING PERIOD]. Activities completed: [ACTIVITIES]. Results against goals: [RESULTS]. Challenges and how we adapted: [CHALLENGES]. Include one short story with details changed or used with consent. Honest about shortfalls, under [WORD LIMIT] words.
When approaching a new foundation.
Write a two page letter of inquiry to [FOUNDATION NAME] for [PROGRAM]. Include an intro to our organization, the need, the program, expected outcomes, budget request [AMOUNT], and why it fits their priorities [THEIR STATED PRIORITIES]. Use only the facts I provide: [FACTS].
For annual reports and donor updates.
Turn these year end numbers and highlights into a one page impact summary for [ORGANIZATION NAME]: [PASTE NUMBERS AND HIGHLIGHTS]. Include a short letter from the executive director, four key results, one story, and a thank you to supporters. Do not invent any figures.
When you need more volunteers.
Write a volunteer recruitment post for [ORGANIZATION NAME] for [ROLE]. Include what volunteers do, time commitment [TIME], skills needed [SKILLS], training provided, why it matters, and how to sign up [SIGNUP LINK]. Give a social post under 120 words and a longer website version under 250 words.
Before a volunteer's first shift.
Write a welcome email for new volunteers at [ORGANIZATION NAME]. Include first shift details [DETAILS], what to wear and bring, who to ask for, our key policies in plain words [POLICIES], and a thank you. Warm and organized, under 220 words.
After events and busy seasons.
Write a short thank you message for volunteers who helped with [EVENT OR PROGRAM]. Share what they made possible [RESULTS], mention one specific moment [MOMENT], and invite them to [NEXT OPPORTUNITY]. Under 120 words, plus a social post version that does not name anyone without permission.
Three to four weeks before an event.
Write promotion for [EVENT NAME] on [DATE] at [LOCATION] hosted by [ORGANIZATION NAME]. Include what happens, who it is for, cost or free [COST], how it supports our mission, and how to register [LINK]. Give an email, a social post and a short flyer text.
When building community partnerships.
Write an email to [PARTNER ORGANIZATION] proposing a partnership on [IDEA]. Explain the shared goal, what each organization brings, a small first step to try together, and ask for a 30 minute call. Under 180 words, collaborative in tone. Mention one thing we admire about their work [WHAT YOU ADMIRE].
When creating structured volunteer roles.
Write a volunteer role description for [ROLE] at [ORGANIZATION NAME]. Include purpose, main tasks, time commitment, skills and any background check requirements [REQUIREMENTS], training, who they report to, and what they will gain. One page, clear and inviting. Use plain words so it works for first time volunteers.
For newsletters, appeals and social posts.
Turn these notes into a 250 word impact story for our newsletter: [PASTE NOTES] (with names and identifying details changed). Use a simple arc: before, what changed, after. Keep the person's dignity at the center, avoid pity language, and end with how readers can help. Do not invent quotes.
At the start of each month.
Make a 20 post social media plan for [ORGANIZATION NAME] on [PLATFORMS]. Mix impact stories, behind the scenes, volunteer spotlights, myths about our cause, events and fundraising asks, with no more than one ask in every four posts. For each give format and caption starter.
For regular supporter updates.
Write a monthly email newsletter for supporters of [ORGANIZATION NAME]. Include a short opening from [LEADER NAME], one impact story [STORY], two quick updates [UPDATES], an upcoming event [EVENT], and one clear call to action [CTA]. Under 350 words with a subject line.
Before board meetings.
Turn these notes into a board report for [ORGANIZATION NAME]: [PASTE NOTES]. Sections: executive summary, finances in brief [KEY FIGURES], program highlights, fundraising progress against goal, risks, and decisions needed from the board. Under 500 words, clear and neutral. Use only the figures I provide.
When your messaging is full of jargon.
Rewrite our mission statement and program description so a 12 year old could understand it: [PASTE TEXT]. Give a one sentence version, a 30 second spoken pitch, and a 100 word website version. Keep it accurate and do not add programs we do not run.
For a specific project campaign.
Write a crowdfunding page for [PROJECT] by [ORGANIZATION NAME]. Goal: [AMOUNT]. Use: [BUDGET BREAKDOWN]. Include a headline, a short story, what the money funds, reward or recognition levels if any [LEVELS], and updates we will share. Under 400 words, specific and honest.
When hiring staff for a small nonprofit.
Write a job post for a [ROLE] at [ORGANIZATION NAME]. Pay range [PAY RANGE], hours [HOURS], location [LOCATION], what success looks like in year one [GOALS], and benefits [BENEFITS]. Be honest about the scale of a small team, use inclusive language, and keep it under 300 words.
Small teams use it to draft appeals, thank you letters, grant sections, volunteer emails, social posts and board reports. The key is to give it your real mission, programs and numbers, and to check every fact before anything goes out. Never let it invent statistics or quotes, since donor and funder trust is hard to win back.
It can draft sections like the need statement, goals and outcomes, and help fit your existing text to a funder's questions and word limits. It cannot know your data or the funder's priorities unless you paste them in. Some funders have their own rules about AI use, so read the guidelines and have a person review every submission.
ChatGPT, Claude and Gemini all have free plans that work for the prompts on this page. Some AI companies and software vendors also offer nonprofit discounts on paid plans, so it is worth asking. Start with the free plans, find the prompts that save your team the most time, and upgrade only if you hit limits.
These prompts are written by Leapscope. Always check AI output for facts before you use it, and keep private customer data out of chatbots.