Prompts that help salon and barbershop owners keep chairs full, answer clients fast, post on social media and run the shop with less admin.
Works in ChatGPT, Claude, Google Gemini and other chatbots.
Copy any prompt into ChatGPT, Claude or Gemini and replace the [BRACKETED] words with your shop's details, like services, prices, policies and vibe. The more you tell it about your clients and your style, the less editing you will need. If the first answer sounds too stiff, ask for it "more casual, like a text from my stylist". One honest warning: chatbots can get prices, product claims and policies wrong if you do not supply them, so check every detail before you post or send. Keep client phone numbers, card details and personal notes out of the chat, and use placeholders such as [CLIENT FIRST NAME] instead.
For Instagram DMs, texts and website messages.
A client sent this message: [PASTE MESSAGE]. Write a friendly reply from [SALON NAME] that answers their question, gives the price or price range [PRICE], suggests two times [TIME OPTIONS] or our booking link [BOOKING LINK], and keeps it under 60 words. Sound like a real person at the front desk, not a bot.
To keep regulars on a steady schedule.
Write a short text for clients who had a [SERVICE] about [WEEKS] weeks ago and have not rebooked. Mention that now is a good time to keep their look fresh, include [BOOKING LINK], and keep it under 200 characters. Give me three versions: one playful, one simple, and one for clients of [STYLIST NAME].
When no shows are hurting your schedule.
Write our cancellation and no show policy for [SALON NAME] in friendly language. Rules: [YOUR RULES] (such as 24 hour notice and deposit details). Give me a version for the booking page, a one line version for confirmation texts, and a polite message to send someone who just missed an appointment.
When a last minute gap appears in the book.
A [SERVICE] slot just opened with [STYLIST NAME] on [DATE AND TIME]. Write a short Instagram story text and a text message for our waitlist offering it first come first served. Include how to claim it [CLAIM METHOD] and keep both under 150 characters.
Before first visits for bigger services.
Write a short pre appointment questionnaire for new [SERVICE] (such as color or extensions) clients at [SALON NAME]. Include questions about their goals, past services, hair history, maintenance budget and how much time they want to spend styling. Keep it under 10 questions and friendly. Add a note that a patch test may be needed if that is our policy: [PATCH TEST POLICY].
When raising prices without losing clients.
Write a warm announcement that our prices at [SALON NAME] are changing on [DATE]. New prices: [PRICE CHANGES]. Explain the reason briefly [REASON], thank clients for their loyalty, and mention any grace period [GRACE PERIOD]. Give an email version, a short text and an Instagram post.
Right after appointments, to protect results and sell retail.
Write a short aftercare text for clients after a [SERVICE] at [SALON NAME]. Use only these tips our stylists recommend: [STYLIST TIPS]. Include one product suggestion from our retail shelf [PRODUCT] without pushing too hard. Keep it under 300 characters and friendly.
At the start of each month.
Make a 30 day Instagram plan for [SALON NAME], a [TYPE OF SHOP] in [CITY]. Mix transformations (with client permission), styling tips, team spotlights, product features, behind the scenes and booking reminders. For each day give the format and a caption starter. Present it in a table.
When posting before and after or finished looks.
Write three caption options for a client transformation photo: [SERVICE] by [STYLIST NAME], using [PRODUCTS OR TECHNIQUE]. Keep each under 80 words, credit the stylist, include how to book, and add five relevant hashtags including one local tag for [CITY]. Only post with the client's written permission.
For short how to videos that bring in followers.
Write a 30 second reel script showing how to [STYLING TIP] (such as a quick blowout or a fade touch up) at home. Give five to seven steps with short on screen text, a hook in the first two seconds, and a closing line to book with [STYLIST NAME].
When your posts need better local reach.
Create three sets of 10 hashtags for [SALON NAME] in [CITY] that specializes in [SPECIALTIES]. One set for transformations, one for tips, and one for team posts. Mix local, niche and general tags, and avoid banned or spammy tags. Explain how to rotate them.
For a saved replies list on Instagram.
Write short, on brand reply templates for these common comments and DMs we get: [LIST COMMON QUESTIONS] (such as price, availability, products used). Keep each under 40 words, friendly and in the voice of [SALON NAME], and always point to [BOOKING LINK] when relevant. If a question needs a stylist to look at their hair first, invite them to a quick consultation.
When hosting events at the shop.
Write a Facebook and Instagram post for an event at [SALON NAME]: [EVENT] (such as a product launch, open house or charity cut day) on [DATE]. Include what happens, who it helps, any price [PRICE], and how to RSVP [RSVP METHOD]. Under 120 words with a fun headline.
When recruiting stylists and explaining your model.
Turn these terms into a clear one page summary for stylists considering joining [SALON NAME]: [PASTE TERMS] (for booth rent or commission split, product rules, schedule). Use plain words and a short FAQ. Add a note that the signed agreement is the official version and should be reviewed by a lawyer.
When hiring stylists, barbers or assistants.
Write a job post for a [ROLE] at [SALON NAME] in [CITY]. Pay structure [PAY STRUCTURE], schedule [SCHEDULE], license requirements [LICENSE], education and perks [PERKS]. Describe the culture honestly, list what we expect, and end with how to apply with a portfolio. Inclusive language, under 250 words.
For consistent daily routines.
Create opening, during the day and closing checklists for the front desk at [SALON NAME] based on these tasks: [LIST TASKS]. Group tasks logically by time of day, put anything involving cash or the register at the end of each list, and format it as a one page printable checklist with spaces for initials.
When a review needs a careful response.
Write a calm public reply to this review of [SALON NAME]: [PASTE REVIEW]. Thank them, acknowledge the issue without arguing or sharing private details, explain what we offer in situations like this [YOUR POLICY] (such as a free fix within 7 days), and invite them to contact [CONTACT]. Under 90 words.
When you want more retail sales without pushing.
We sell [PRODUCT LINES] at [SALON NAME]. Suggest five low pressure ways stylists can recommend products during appointments, a short script for each, and an idea for a monthly product feature. Keep it helpful rather than salesy, and only use claims from the brand materials I provide: [BRAND CLAIMS].
At month end, to share progress with the team.
Turn these monthly numbers for [SALON NAME] into a short summary for the team: [PASTE NUMBERS] (such as services, retail sales, rebooking rate, new clients). Compare to last month [LAST MONTH], list two wins and two things to improve, and set one simple goal for next month. Do not invent any numbers.
Salons use it for the writing that piles up: booking replies, rebooking texts, service menus, Instagram captions, review replies, job posts and policies. You supply prices, policies and services, and the chatbot turns them into clean copy. Always check prices and any product or hair care claim before posting, because a chatbot will fill gaps with guesses.
Give it the service, the stylist, the products or technique, a word limit and a booking link, and ask for a few options. The transformation caption prompt above does this and adds local hashtags. Only post client photos with written permission, and edit the caption so it sounds like your shop.
Yes. ChatGPT, Claude and Gemini all have free plans that can write captions, client texts and policies. Paid plans add more usage and features, which helps busy shops that write a lot. Most barbershops can start with the free version and use the prompts on this page as written.
These prompts are written by Leapscope. Always check AI output for facts before you use it, and keep private customer data out of chatbots.