Claude Prompts for Business Writing

For everyday emails you want answered quickly.

Write an email from [YOUR NAME AND ROLE] to [RECIPIENT AND ROLE] about [TOPIC]. What I need from them: [REQUEST]. Context they may not know: [CONTEXT]. Put the request in the first two sentences, keep it under 150 words, use a [FORMAL OR FRIENDLY] tone, and give a subject line that says what the email is about.

Before sending any long email.

Here is an email I wrote: [PASTE EMAIL]. Cut it by at least a third without losing any facts or requests. Lead with the main point, turn lists into bullets, and remove hedging phrases like just wanted to or I think maybe. Show the new version, then list what you cut.

When a message sounds wrong but you cannot say why.

Rewrite this message so it sounds [TARGET TONE, E.G. FIRMER, WARMER, MORE FORMAL, LESS DEFENSIVE] while keeping the same facts and requests: [PASTE MESSAGE]. The recipient is [RECIPIENT AND RELATIONSHIP]. Give two versions at slightly different strengths and point out which phrases caused the original tone.

When the news is bad and the relationship matters.

I need to tell [RECIPIENT] that [DIFFICULT NEWS, E.G. A DELAY, A PRICE INCREASE, A MISTAKE, A DECLINE]. The facts: [FACTS]. What I can offer: [OPTIONS]. Write an email that is honest, takes responsibility where it is ours, avoids excuses, and ends with a clear next step. Under 180 words.

For long threads where you have lost track.

Here is an email thread: [PASTE THREAD]. Summarize what is being asked of me in two lines, then draft a reply that answers every open question, confirms decisions, and proposes next steps. My position is: [YOUR POSITION OR ANSWERS]. Keep it under 150 words.

When someone has not replied.

Write a polite follow up to [RECIPIENT] about [WHAT YOU ARE WAITING FOR], which I asked for on [DATE]. It is needed by [DEADLINE] because [REASON]. Make it easy to reply to, add one helpful detail or option, and keep it under 70 words without sounding annoyed.

For policy changes, new tools, schedules, and news.

Write an internal announcement to the team at [BUSINESS NAME] about [CHANGE OR NEWS]. Explain what is changing, why, when it starts, what each person needs to do, and who to ask questions. Keep the tone [TONE] and the length under 250 words, with the key change in the first sentence.

When a decision needs to be made in writing.

Write a one page memo to [AUDIENCE] recommending [RECOMMENDATION]. Background: [BACKGROUND]. Options considered: [OPTIONS]. Data: [DATA]. Structure it as recommendation first, then reasons, then risks, then next steps. Use plain words, short paragraphs, and no more than 400 words so a busy reader can decide quickly.

When you have the information but not the structure.

Turn these notes into a short report for [AUDIENCE]: [PASTE NOTES]. Include a summary at the top, sections with clear headings, a table if the data suits one, and a conclusion with recommendations. Do not add facts that are not in my notes; write [ADD DETAIL] where something is missing.

For winning new client work.

Write a proposal from [BUSINESS NAME] to [CLIENT] for [PROJECT]. Their goal: [GOAL]. Our approach: [APPROACH]. Timeline: [TIMELINE]. Price: [PRICE]. Include an executive summary, scope, deliverables, timeline, investment, what we need from them, and next steps. Keep it confident, specific, and free of filler.

To get processes out of your head and onto paper.

Turn this description of how we do [TASK] into a standard operating procedure: [PASTE DESCRIPTION OR NOTES]. Include the purpose, who does it, what they need, numbered steps, quality checks, and what to do when something goes wrong. Write it so a new employee could follow it on day one.

For contracts, reports, and long proposals.

Summarize this document for [AUDIENCE] who has [AMOUNT OF TIME] to read it: [PASTE OR UPLOAD DOCUMENT]. Give the key points, anything that requires action or a decision, deadlines, and any risks or unusual terms. Quote the exact wording for anything important, and tell me which sections you are least sure about.

When you need a written policy fast.

Write a [POLICY TYPE, E.G. REMOTE WORK, REFUND, SOCIAL MEDIA, EXPENSES] policy for [BUSINESS NAME], a [BUSINESS TYPE] with [NUMBER] staff. Our rules: [KEY RULES]. Use plain language, short sections, and examples. Add a note listing points I should check with a lawyer or accountant for [STATE OR COUNTRY].

For your website and sales conversations.

Write a case study about how [BUSINESS NAME] helped [CLIENT, WITH PERMISSION] with [PROBLEM]. Details: [BACKGROUND, WHAT WE DID, RESULTS WITH NUMBERS IF AVAILABLE, CLIENT QUOTE]. Structure: challenge, solution, results, and a short quote. Under 500 words, and do not exaggerate any result.

For anything important you wrote yourself.

Edit this text for clarity and flow: [PASTE TEXT]. Keep my voice and word choices where they work, fix grammar, cut repetition, and break up long sentences. Do not add new ideas. Show the edited version and a short list of the main changes so I can learn from them.

When you want real criticism, not a polish.

Act as a demanding editor. Review this [DOCUMENT TYPE] written for [AUDIENCE] with the goal of [GOAL]: [PASTE TEXT]. Tell me what is unclear, unconvincing, missing, or too long, in order of importance. Be direct and specific. Do not rewrite it; I want to fix it myself.

When the same information needs to reach different people.

Rewrite this [DOCUMENT TYPE] for [NEW AUDIENCE, E.G. CUSTOMERS INSTEAD OF STAFF, NON EXPERTS INSTEAD OF SPECIALISTS]: [PASTE TEXT]. Change the vocabulary, level of detail, and order of points to suit them, explain any jargon, and keep all the facts accurate.

For customer facing explanations of technical topics.

Rewrite this text so a smart reader with no background in [FIELD] can understand it: [PASTE TEXT]. Replace jargon with everyday words, add a one sentence explanation where a technical term must stay, and keep the meaning exact. Aim for a reading level suitable for [AUDIENCE].

Before publishing or sending anything with numbers in it.

Review this document for internal consistency: [PASTE DOCUMENT]. List any numbers, dates, names, or claims that contradict each other, any claims that need a source, and any terms used in two different ways. Do not try to verify facts against the outside world; just flag what I should check.

So everyone on the team writes the same way.

Here are five pieces of writing from [BUSINESS NAME] that we like: [PASTE EXAMPLES]. Write a one page style guide describing our voice, tone, sentence length, words we prefer, words we avoid, formatting habits, and how we address customers. Include three short before and after examples.

Before starting anything longer than a page.

I need to write a [DOCUMENT TYPE] for [AUDIENCE] about [TOPIC]. My goal is for them to [DESIRED ACTION OR UNDERSTANDING]. Ask me up to five questions to clarify what I need, then propose an outline with headings and one line on what goes under each. Do not write the document yet.

Before sending a persuasive email or proposal.

Here is my position on [DECISION OR ISSUE]: [YOUR ARGUMENT]. Write the strongest counterargument a thoughtful [STAKEHOLDER, E.G. CLIENT, BUSINESS PARTNER, EMPLOYEE] would make. Then tell me which parts of my argument are weakest and how I could address them in writing.

When you need to say it out loud rather than send it.

Turn this document into talking points for a [MEETING, CALL OR PRESENTATION] with [AUDIENCE]: [PASTE DOCUMENT]. Give me an opening line, five key points with one supporting fact each, likely questions with short answers, and a closing ask. Keep it to one page.

For sharing expertise and building your reputation.

Help me write a LinkedIn article about [LESSON OR INSIGHT] from running [BUSINESS TYPE]. First ask me three questions to get specific stories and details. Then write an article of about [WORD COUNT] words with a strong opening, one real example, practical takeaways, and a closing question. Keep my voice: [VOICE NOTES].

When it is easier to talk than to type.

Here is a transcript of me talking through [TOPIC]: [PASTE TRANSCRIPT]. Turn it into a [DOCUMENT TYPE, E.G. EMAIL, BLOG POST, PLAN] for [AUDIENCE]. Keep my ideas and phrases where they are strong, remove repetition and filler words, and organize it logically with headings.