Fireflies vs Fathom: Which AI Notetaker Should You Use?

Which should you pick?

• Best free planFathom

  Fathom Free lists unlimited recordings, transcription and call storage with instant AI summaries Fathom pricing ↗. Fireflies Free has unlimited transcription but limited AI summaries and 400 minutes of storage per team Fireflies pricing ↗.

• Cheapest paid seatFireflies.ai

  Fireflies Pro is $10 per seat a month billed yearly Fireflies pricing ↗. Fathom Premium is $16 per user a month on yearly billing Fathom pricing ↗.

• Best for many languagesFireflies.ai

  Fireflies transcribes in 100+ languages with auto detection Fireflies features ↗ Fireflies pricing ↗. Fathom does not state a language count on its home or pricing pages Fathom features ↗ Fathom pricing ↗.

• Best for recording without a botFathom

  Fathom offers bot free capture on Mac, in beta Fathom pricing ↗. Fireflies offers a Chrome extension and desktop app but does not describe them as bot free Fireflies features ↗.

• Best for sales teamsTie

  Fathom Business adds CRM field sync, deal view and AI scorecards Fathom pricing ↗. Fireflies adds Salesforce and HubSpot sync, dialers like Aircall and RingCentral, and conversation analytics Fireflies features ↗.

• Best for health careTie

  Fathom lists HIPAA with a signed BAA Fathom pricing ↗ Fathom features ↗. Fireflies lists HIPAA compliance, explicitly on its Enterprise plan Fireflies pricing ↗.

Side by side

From each vendor’s own pages, checked Oct 9, 2026. Prices change often.

Pricing and free plans

Fathom's free plan is the standout. It lists unlimited recordings, transcription and call storage with instant AI summaries, free forever Fathom pricing ↗. Some features are marked limited use, and the page does not say exactly which ones apply to Free Fathom pricing ↗. Paid plans per user are Premium at $16 a month on yearly billing or $20 monthly, Team at $15 or $19 with a two user minimum, and Business at $25 or $34 with a two user minimum Fathom pricing ↗. Fathom offers a 90 day guarantee on all plans, 10 free seats for nonprofits, and up to two years of Team free for eligible startups Fathom pricing ↗.

Fireflies' free plan includes unlimited transcription, limited AI summaries, 400 minutes of storage per team, 20 AI credits and a two hour recording limit Fireflies pricing ↗. Pro is $10 per seat a month billed yearly with 8,000 minutes of storage per seat, Business is $19 billed yearly with unlimited storage and a three hour limit, and Enterprise is $39 per seat, annual only Fireflies pricing ↗. The page shows higher crossed out prices of $18 and $29 next to the monthly toggle Fireflies pricing ↗.

Neither page clearly labels every figure as monthly or yearly, so confirm the price at checkout. Also count seats: Fathom's Team and Business plans need at least two users Fathom pricing ↗, so a solo owner pays the Premium rate instead.

Features compared

Both tools join calls on Zoom, Google Meet and Microsoft Teams, then send a transcript, summary and action items Fireflies pricing ↗ Fathom features ↗. Fathom says its notes save 38 minutes per meeting on average, a vendor figure Fathom features ↗. Premium adds advanced summaries, AI action items and a meeting assistant you can ask questions; Team adds search across all calls, highlight playlists, comments and keyword alerts Fathom pricing ↗.

Fireflies leans into analysis. It offers AskFred to answer questions about past meetings, Live Assist for suggestions during a call, and analytics for talk time, sentiment and topics Fireflies features ↗. It also lists 200+ AI Skills, a mobile app for in person conversations and an MCP server for Claude and ChatGPT Fireflies features ↗. Fireflies claims 95% transcription accuracy without a stated method Fireflies features ↗.

Fathom also connects to Claude and ChatGPT, and lists a public API and MCP Fathom pricing ↗. If your clients dislike a bot in the call, Fathom's Mac bot free capture, still in beta, is the clearest option of the two Fathom pricing ↗.

For teams, the paid tiers differ in focus. Fathom Team is about sharing: global search across the team's calls, playlists of highlights, comments, folders and keyword alerts Fathom pricing ↗. Fathom Business is aimed at sales managers, with deal view, coaching metrics, AI scorecards and custom summaries Fathom pricing ↗. Fireflies Business adds unlimited storage, a three hour recording limit, 1080p video capture and a multi language mode Fireflies pricing ↗, while its conversation analytics help managers see who talked most and how a call felt Fireflies features ↗.

Integrations and security

Fathom integrates with HubSpot, Salesforce, Asana, Slack, Zapier and Make, and its Business plan maps call insights into specific CRM fields Fathom pricing ↗. Fireflies names Salesforce, HubSpot, Asana, Trello, Slack, Lever, Greenhouse, BambooHR, Aircall and RingCentral Fireflies features ↗, and its paid plans include unlimited integrations Fireflies pricing ↗.

On security, Fathom lists SOC 2 Type II, GDPR, HIPAA compliance and SSO and SCIM Fathom features ↗, and its pricing page notes a signed BAA for HIPAA Fathom pricing ↗. Fireflies lists SOC 2 Type II, GDPR and HIPAA, says customer data is never used for AI training, and places HIPAA on its Enterprise plan Fireflies features ↗ Fireflies pricing ↗. These are vendor claims. If calls include patient details, get the BAA in writing before you record.

Who should pick which

Fathom fits a solo owner or small team that wants a capable notetaker without paying. The free plan covers unlimited calls Fathom pricing ↗, and users rate it 5.0 out of 5 on G2 from more than 7,000 reviews G2 Fathom ↗.

Fireflies fits teams that need many languages, the cheapest paid seat or deeper analytics such as talk time and sentiment Fireflies pricing ↗ Fireflies features ↗. G2 users rate it 4.7 out of 5 from 753 reviews G2 Fireflies ↗.

Many small teams can start on Fathom Free and only pay when they need shared search across calls or CRM field sync Fathom pricing ↗. If your team works across languages or wants every seat on a low yearly price, start Fireflies on Free, then move to Pro at $10 per seat billed yearly Fireflies pricing ↗. Both companies also sell Enterprise plans with SSO and custom data retention for larger or regulated teams Fathom pricing ↗ Fireflies pricing ↗.

• Best free notetaker: Fathom Free
• Calls in Spanish, French or other languages: Fireflies
• Cheapest paid seat: Fireflies Pro
• Clients dislike bots, you use a Mac: Fathom
• Recruiting teams on Greenhouse or Lever: Fireflies

What to check before you record

Recording laws differ by state and country, and some require consent from everyone on the call. Tell people a notetaker is recording and let them say no. Turn off auto join for sensitive meetings such as HR talks.

AI summaries can miss context, attach an action item to the wrong person or skip an implied decision. Have the meeting owner skim the summary before it goes to the group. Test each tool on a few of your own calls, since accents, crosstalk and industry terms all affect accuracy.

How we compared them

We used Fathom's and Fireflies' pricing and product pages, checked October 9, 2026, plus G2 user ratings Fathom pricing ↗ Fireflies pricing ↗ Fathom features ↗ Fireflies features ↗ G2 Fathom ↗ G2 Fireflies ↗. We have not tested these tools hands on for this comparison yet. Hands on testing is in progress; we'll update this page with results.

Try them

We may earn a commission when you sign up through links on this page. It never changes our picks. How we pick